Staff and Volunteers

Staff members play a key role in Convocation by volunteering in one of several important capacities, detailed further below. This event could not take place if not for the support provided by our very own. 

Role Description

There are many areas in which you can support Convocation. Particular roles are more customer service-focused that involve guest interaction, whereas some are behind-the-scenes. We will try our best to match you with your first preference, but this may not always be possible. 

Accessibility and Accommodations, Reserved Seating
Assist with setup and placing of reserved seating signage; check in and help guests to their place.

Candidate Lineup
Direct degree candidates and Student Marshals to appropriate area within either the Bartlett or Harper Quadrangle; assist in kicking off procession.

Candidate Seating
Assist Seating Manager with ensuring candidates are seated properly according to division or school; facilitate recessional at the close of the ceremony.

Command Center
Monitor Convocation hotline and emails and problem-solve as needed.

Convocation Headquarters
Help check in staff and student workers; distribute radios, polos, lanyards, etc.

Faculty/President’s Party
Help check in faculty and administrators; assist with regalia as needed.

Graduate Divisions & Schools
Oversee set-up for various ceremonies at different sites across campus.

Quad Entrance/Program Distribution
Welcome guests upon their entry through Security; distribute program bags.

Quad Logistics
Help Convocation Manager ensure that setup and equipment are functioning throughout the day.

Stage Assistance
Assist Stage Manager with setup and help guide participants to correct seats.

Welcome Center
Provide customer service, direct guests, and answer questions about event.

Tentative Volunteer Schedule

Time 
5:45 a.m.

Check in with event manager. Eat breakfast in Convocation Headquarters.

6:00 - 6:30 a.m.

Volunteers report to their posts.

7:00 a.m.

Gates open on Main Quadrangles.

9:30 a.m.

Processional begins.

11:00 a.m.

University-wide morning Convocation ceremony ends. Candidate and guests depart for division and school ceremonies.

11:00 a.m. - 3:30 p.m.

Diploma Ceremonies for divisions and schools take place throughout campus.

Convocation Staff FAQs

Most positions will receive a University-branded polo. We ask that you wear business professional slacks, shorts, or skirt, along with comfortable shoes. You will also need to wear your Convocation Staff lanyard. If your assigned station is outdoors, we also recommend sunscreen and sunglasses and/or a rain jacket (depending on the weather). If your position requires alternate dress, we will let you know.

There will be a mandatory information session for all Convocation Staff days before the event. Certain positions may require a rehearsal, which we will try to coordinate with the information session. Please stay tuned for more information and a meeting invite from the Convocation Liaison as we approach the event.

Parking is free in the Campus North Garage at 55th Street and Ellis Avenue on Convocation Day. You may also find street parking around campus, however, please take note of street closures.

All volunteers are required to check in at Convocation Headquarters and pick up necessary materials for your position. More information will be provided in the information session.

Yes, both breakfast and lunch will be provided, which will be in Convocation Headquarters. Depending on your assigned duties and locations, lunch can be brought to you by a volunteer.

Please contact the Convocation staffing team with special accommodations you may have. We may not be able to make accommodations for every situation, but we will certainly try.


Sign Up

For UChicago Staff interested in working Convocation, please click here to register.

For UChicago Students interested in working Convocation, please click here to register.

Contact Us

Do you have any questions about assisting with Convocation? We would be happy to address these! Please reach out to the Convocation Staff and Volunteers team.

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